Terms of Reference

  • To DEVELOP all standards of play in badminton
  • To ENCOURAGE the playing of badminton within the district
  • To LIASE with other local bodies in the promoting / developing of badminton
  • To ORGANISE the registration of all players
  • To PROVIDE competitive play at all levels
  • To FACILITATE an Annual Restricted Tournament and Club Knockout competition for all registered players
  • To PROVIDE local representation at County meetings

Constitution

The Constitution as a Microsoft Word document

  1. Name

    The Association shall be called the Portsmouth and Havant Association. Herein after called the Association

  2. Objects

    The objects of the Association are:-

    1. To encourage Badminton in the District and to assist clubs and players in every way.
    2. To organise a Portsmouth and Havant league for inter club fixtures.
    3. To organise and run annually, if possible:
      1. The Open Championships. This tournament to be open to members of all clubs affiliated to Badminton England.
      2. The Portsmouth and Havant Restricted tournament to be open only to members of clubs affiliated to the Portsmouth and Havant Association.
      3. Such other competitions and tournaments as may be considered advisable.

  3. Officers

    The officers of the Association shall consist of:-

    • Hon Association Secretary
    • Hon Treasurer
    • Chairman (to be elected by the committee at the first meeting)
    • Hon League Secretary
    • Hon Tournament Secretary
    • Hon Coaching Secretary

  4. Management

    The affairs of the Association shall be managed by a committee consisting of the officers and six committee members, all of whom shall be elected at the Annual General Meeting, five to form a quorum.

    Nominations for officers and committee must be received by the Hon Association Secretary seven days before the Annual General Meeting, the consent of the nominee first having been obtained. The committee shall have the power to co-opt additional persons and may appoint such sub-committees as it may think necessary. The officers of the Association shall be ex-officio members of all such sub-committees.

  5. Presidents, Vice Presidents and Additional Life Members

    The President and additional Vice Presidents shall be elected annually at the Annual General Meeting.

  6. Membership

    Membership shall be open to all clubs approved by the committee. Such clubs will be subsequently affiliated to the Hampshire Badminton Association and Badminton England. Every affiliated member must be registered by each club to which he or she belongs.

  7. Subscriptions

    The annual subscriptions as determined at the Annual General Meeting shall be payable by the 1st March each year. Any club whose subscription is unpaid by that date shall cease to belong to the Association.

  8. Meetings

    The Annual General Meeting shall be held in September each year with at least fourteen days notice of the meeting to be given. Attendance at the Annual General Meeting shall be mandatory. The fixtures meeting will follow the AGM. Any club failing to send a delegate to arrange fixtures shall be liable to a fine of 10.

    Any items for inclusion on the agenda for the Annual General meeting must be received by the Hon Association Secretary no later than 1st April.

    An Extraordinary General meeting may be called by the Hon Association Secretary at any time or shall be called at the request in writing of the representatives of five clubs. The purpose of the meeting must be clearly defined in the request. At least fourteen days notice shall be given of any such meeting.

    All affiliated members of clubs belonging to the Association and committee members shall be entitled to attend the Annual General meetings but voting shall be restricted to the secretary of each club or other nominated member of that club. No representative shall exercise more than one vote.

  9. Accounts

    The financial year shall end on the 31st August each year. A statement of accounts for the preceding 12 months, duly examined, shall be presented at the Annual General Meeting.

  10. Change of Rules

    These rules shall be altered only at a General Meeting convened in accordance with rule 8. Two thirds of those voting to be in favour shall be required to carry the resolution.

April 2005

Quick Finder

  1. Name
  2. Objects
  3. Officers
  4. Management
  5. Presidents, Vice Presidents and Additional Life Members
  6. Membership
  7. Subscriptions
  8. Meetings
  9. Accounts
  10. Change of Rules